— FOR SCAFFOLDERS WHO WANT TO SYSTEMISE AND GROW —
Are you still operating the company on
Excel, WhatsApp and paper?
The Scaffold Software pulls quoting, scheduling, inspections, payment claims and your mobile crew into one place — so you can stop firefighting and start scaling. Built by scaffolders, for scaffolders.
- ✓ Quotes out in 5 minutes
- ✓ Know which jobs make money
- ✓ Office out of WhatsApp purgatory
No card required. Full access for 7 days · add a card to keep going after day 7 · cancel any time
— PILLAR 01 · PRE-CONSTRUCTION —
Every enquiry, captured.
From the first phone call to a signed quote, nothing falls off — and nothing gets re-typed.
Drag the card, win the job.
A real sales pipeline for scaffolders — New, Quote Submitted, Following Up, Won and Lost. Every email, site-visit and quote sits on the card so anyone in the office can pick it up cold.
- ✓Drop an email into the import zone — AI pulls out company, address, scope, contact
- ✓Saved companies & contacts auto-fill on the next enquiry
- ✓Site-visit calendar slotted on the same screen as the pipeline
- ✓Win-rate by source, by estimator, by month — visible at a glance
A six-minute branded quote.
Multi-elevation meterage with boarded and unboarded lifts, hire periods per stage, extra-hire rates, custom heights — exactly how a scaffolder thinks. Branded PDF in the customer's inbox before they've put the kettle on.
- ✓Length × height × lifts — the calculation a scaffolder actually does
- ✓Item presets and a Pricing Bible so juniors quote like a director
- ✓Send straight from the app, with delivery + open tracking
- ✓One click to convert a Won quote into a live project — nothing re-keyed
Every contact, one source of truth.
A proper CRM for the people you actually work with — contractors, QSs, site managers, payment chasers. No more searching three inboxes for an email address.
- ✓Companies linked to projects, quotes and invoices
- ✓Contact roles — site contact, accounts, decision maker
- ✓Edit a contact once, every project sees the change
- ✓Postcode-radius search across the whole client book
— PILLAR 02 · OPERATIONS —
One week. Six gangs. No chaos.
Drag the schedule, run the day, bank the hours by 4pm — capacity-aware, RAMS-aware, vehicle-aware.
The whole business, on one screen.
A live director-level overview — live projects, off-hired jobs awaiting close-out, workforce, paperwork gaps, fleet alerts. Spot a paperwork gap or an MOT expiring weeks before it bites.
- ✓Live projects + off-hired count — every job's state at a glance
- ✓Paperwork gaps surfaced (RAMS, handovers, inspections) — never missed
- ✓Fleet alerts — MOT / insurance / service docs expiring in 30 days
- ✓30-day rolling counters: man-hours, metres, m/man-hour, off-hired jobs
- ✓Drill-in tiles to Sales, Finance, HR and Profitability sister overviews
Drag the week. See the slack.
A 1- or 2-week schedule with a capacity row that goes red the moment you over-book. Six job types, colour-coded, copy-paste across days. Your whiteboard, but it doesn't lie.
- ✓Erect / Adapt / Strike / Variation / Inspection / Other — colour-coded
- ✓Capacity row shows workforce vs allocated vs absent — live
- ✓Two-job-type splits per day, multi-day copy with one click
- ✓RAMS / handover / licence flags raise tasks automatically
Live jobs, one screen.
Every active site, every stage, every payment claim, every variation order — one project view that opens cold and tells you exactly where you are. No "let me dig out the file".
- ✓Stage-by-stage progress, sub-items rolled up live
- ✓Files, photos, RAMS, handover certs all attached to the project
- ✓Tasks auto-listed by Handovers, RAMS, Licences, Follow-ups
- ✓Map view of every live job — postcode-radius for new enquiries
Audit-ready. On the day.
Site-specific RAMS Pro, weekly inspections signed by the inspector with photos, handover packs auto-emailed. The principal contractor stops chasing and the file is ready before they ask.
- ✓RAMS Pro with site-specific risk register — not a generic PDF
- ✓Inspections logged on-site, signed by the inspector with photos
- ✓Handover certificates emailed straight from the app
- ✓Token-shareable PDFs — clients view without a login
— PILLAR 03 · FINANCE —
Margin per job. Live.
Stage payment claims, variations within 48 hours, profit visible as the gang clocks in.
Quote target, actual cost.
Every stage has a target hours and a live actual. Phase-split — Erection vs Dismantle — so you see where the margin really is. RAG-flagged jobs slipping into red, 7 days before they go pop.
- ✓Live profitability per project, per stage, per gang
- ✓Phase-split margin — Erection vs Dismantle separately
- ✓Target hours from quote, actual from confirmed schedule entries
- ✓YoY billed, source attribution, estimator performance — all reportable
Interim valuations, how QSs want them.
Stage-by-stage payment claims with sub-item roll-up. Drop the percentage, the £ rolls up live. Auto-generated valuation spreadsheet for the QS, ready to send.
- ✓Stage payment claims with sub-item roll-up — drop the %, £ updates
- ✓Auto-generated payment application spreadsheet for the QS
- ✓Variation Orders auto-fired from confirmed hours, 4-hr minimum applied
- ✓One click to push the invoice to Xero or download the PDF
Every week. Every penny.
Per-stage hire periods with daily extra-hire rates. Hire registers tick over automatically. Supplier invoice OCR pulls in the hire spend so you can chase off-hire before the fee runs.
- ✓Live extra-hire tracker — what's on hire, what's overrun
- ✓Per-stage hire periods — different parts of one job, different clocks
- ✓Supplier invoice OCR — drop a PDF in, watch it parse
- ✓Off-hire chasing list — clients chased before the spend lands
— PILLAR 04 · ON SITE —
The leading hand’s phone. Office to site, no paper between.
One leading hand. One phone. One day on the tools. Whatever the office puts in this morning is on the gang’s phones in seconds — and every signed RAMS, handover and inspection lands back the same way.
Today’s jobs. Live on the phone.
A 6-digit code from the office and they’re in. Today’s jobs pulled straight from the schedule — whatever the office moves this morning is on the gang’s phone in seconds.
- ✓6-digit code login — office adds the user once, they’re on the team
- ✓Job-type colour coding — Erect, Strike, Adapt, Inspection
- ✓Open / In-progress / Handover required — status at a glance
Sign RAMS. Bank hours. Done.
RAMS read & signed before tools come out. Handover certificate built on site — length, height, lifts, ties, loading. Crew hours auto-roll into wages by 4pm. No “I’ll do it back at the yard”.
- ✓Site-specific RAMS Pro — read-acknowledge tick + signature pad
- ✓Handover cert — dimensions, securing method, access, loading kN/m²
- ✓Crew start / end times per gang member — totals roll up to wages
Day works. Logged on the spot.
Every variation captured on site — what changed, hours, photos, signature from the principal contractor — flows straight into a variation order. Nothing left to remember at the end of the week.
- ✓Variation logged with hours, materials and photos against the right job
- ✓PC signature on the phone — auto-attached to the variation order
- ✓4-hour minimum applied automatically when hours roll to billing
— PILLAR 05 · HR & PEOPLE —
Hours from the schedule. Wages by 9am.
No timesheet uploads, no chasing. Every confirmed schedule entry banks straight to the wages page.
Confirmed hours, banked instantly.
The wages page reads straight off confirmed schedule entries — no double-typing, no Friday afternoon panic. Sub-contract gangs ring-fenced with their own rate cards.
- ✓Wages page driven by confirmed schedule — no manual timesheets
- ✓CSCS / CISRS dates, pay rates, role, photo — every staff record
- ✓Holiday & absence on the same screen — capacity row updates live
- ✓Sub-contract gangs ring-fenced with their own rate cards
Every truck. Every cert.
MOT, insurance, service intervals — alerted before they expire. Live operations map, asset register, hire register, equipment per gang — visible to the office in real-time.
- ✓Vehicles with MOT, insurance and service alerts — automatic
- ✓Asset & hire register — equipment, owner, location, cost
- ✓Live operations map — see every job and every vehicle in real-time
- ✓Postcode-radius search — find the closest gang to a new enquiry
Every number, all reportable.
Director-level overviews and granular tracker reports. Yearly billed, win rate, outstanding aging, productivity per gang — drop the date range and pull the spreadsheet.
- ✓Director overviews — Sales, Operations, Finance, HR
- ✓Project profitability and crew productivity reports
- ✓Outstanding aging, source attribution, estimator performance
- ✓Export anything to spreadsheet, ready for the board pack
— EVERYTHING ELSE —
The long tail, still ours.
Every capability we ship, grouped by where it lives in your business. If your workflow isn't in here, tell us — we'll add it.
Sales
Enquiry pipeline · Email-drop import · Quote builder · Multi-elevation meterage · Description presets · Quote PDF · Quote email send · Send-history · Won/lost outcome · Auto-convert to project
Operations
1-/2-week schedule · Capacity & off-work view · Drag-and-drop gangs · Adapt / Erect / Strike / Variation / Inspection · Two-job-type splits · Multi-day copy · End-of-day review · RAMS / licence / handover flags · Saturday toggle
On site (mobile)
6-digit office login · Today’s jobs synced live · Job sheet on tap · Tasks inbox (RAMS / handovers / inspections) · RAMS read & sign on site · Handover certificate built on site · Photo categories (RAMS / handover / before / after) · Crew start/end times · Statutory inspection report · Email-to-client · Time-stamped audit trail · Works on any phone
Compliance
Handover certificates · Inspection reports · RAMS Pro with site-specific risk register · Method statements · Pavement licences · Design / calc upload · Token-shareable PDFs · Branded across all docs
Time & productivity
Time entries per stage / sub-item · Phase-tagged Erection / Dismantle · Per-staff hours · Weekly timesheets · Auto-entries from inspections · m² per man-hour · £/man-hour · Target meterage from quote
Finance
Stage payment claims · Sub-item roll-up · Variation / design / inspection charges · Xero invoice send · Client statements · Invoice notifications · Send-history audit · Statement-send audit
Hire & assets
Per-stage hire periods · Daily extra-hire rate · Live extra-hire tracker · Supplier invoice OCR · Asset register · Hire register · 7-day rate · Discount % · Hire spend per project · Vehicles with MOT / insurance
Insights
Dashboard · Project profitability · Win-rate reports · YoY billed · Outstanding aging · Source attribution · Estimator performance · Crew productivity · Postcode-radius search
Integrations
Xero invoicing · Estimating-tool PDF import · Xero quote PDF import · Microsoft 365 / Gmail SMTP · Google Maps
Tasks & admin
Handover task list · RAMS task list · Licence task list · Follow-up task list · Invoice notifications · Backfill tools · Per-user roles · Per-tenant logo & branding
— GET STARTED —
See it run on your jobs.
Book a 30-minute demo and we'll walk through your real workflow — quotes, hire, invoicing, profitability — using your actual numbers.